Where QuickBooks Falls Short Part I

Where QuickBooks Falls Short Part I

QuickBooks is one of the most popular small business accounting systems on the market. There
is no denying the success of the product with over 3.5 million users. For the money, QuickBooks
provides good value and a reasonable assortment of features to meet the needs of most small
businesses and startups. However, it does have limitations that prevent the accounting software
from meeting the needs of many mid-size companies and organizations. SMB Suite
has helped many companies that were using QuickBooks and looking for a new accounting
software. Some of the specific challenges these companies faced were:

1. User Count Limitations
2. Need for Enhanced Internal Controls
3. Lack of Integration Between other Software
4. Inability to Customize for Specific Needs

If this sounds familiar, read on to learn more clues it’s time to get serious about cloud ERP

1. You Are Growing and Need a Scalable Solution
Depending on the version of QuickBooks you are using, you could be limited to under twentyfive
simultaneous users with the Online Edition. Performance could still be an issue. Microsoft
Dynamics GP can scale to over 1,000 concurrent users. Performance scales are based on
reliable performance of Microsoft SQL Server database engine.

2. Internal Controls Have Become Increasingly Important To you
As your business grows, the owner can’t be involved in every transactions so more internal
controls are needed. Microsoft Dynamics GP has audit trails that provides a record of “who”,
“what”, and “when”.

3. You Need Workflow Tools for More Control and Efficiency
As your company grows, you need to handle documents electronically to save time.
QuickBooks provides no workflow tools. Microsoft Dynamics GP users can monitor and act on
workflow transactions in GP, Outlook, and SharePoint Server.

4. QuickBooks Inventory Functionality is Not as Robust as You Require
For example, QuickBooks does not support serialized inventory, multiple warehouses, bar
coding, or demand forecasting. Microsoft Dynamics GP does have these capabilities.

5. Advanced Warehousing and Distribution Functionality is Required
This is an extension of the inventory limitations found in QuickBooks. There is no autogeneration
of purchase orders when stock falls below pre-established minimum. Within
QuickBooks you are limited to 100 price levels for customers, leading to manual overrides
and errors. Microsoft Dynamics GP supports RMAs, demand forecasting, blanket purchase
orders, lot tracking, and more.

6. You Have Expanded Internationally
QuickBooks cannot mix-and-match international versions, has no language option on user
interface, and it supports only one currency. Microsoft Dynamics GP works around the world
and supports multiple currencies.

7. You Need Better Integration with Microsoft Office and Other Applications
QuickBooks has limited integration with Microsoft Word and Excel. Microsoft Dynamics GP is
fully integrated with Microsoft Office. The user interface is very similar to Outlook. Reporting
and analysis interfaces with Microsoft Excel.

8. You Need Additional Financial and Operational Reports Beyond What QuickBooks Provides
QuickBooks does not handle defined reporting periods. The financial statements out of
QuickBooks are hard-coded and generally cannot be changed. QuickBooks does not
support statistical information or KPIs. Microsoft Dynamics supports Unit Accounts so you can
track units, head counts, square footage, or what you need specific to your business.

9. Your Client Needs More Robust CRM
Typically CRM in small business should include records of all customer interactions. This can
lead to greater customer satisfaction and increased revenue and profitability. QuickBooks
CRM is limited to five users and has no support for sales management or contract
management. Microsoft Dynamics GP has an integration solution – Microsoft Dynamics CRM.

10. You Require Exceptional Functionality at an Affordable Price
QuickBooks cost can be higher than perceived. You have 100% annual upgrade cost in Pro
and Premier editions. Cost of licenses in Enterprise Solutions that may not be needed.

There is a lot of cost in work around if QuickBooks isn’t doing just what you want it to do.
Microsoft Dynamics GP is affordable and has the option to be a hosted solution. You can
also utilize light users for some employees that might not need a full user license purchase.

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Steve’s been with SMB Suite since 1998 and has been involved with nearly every aspects of the Company’s business as a strategist, professional services executive, cloud solutions architect, and senior consultant. In his current role, Steve is responsible for SMB Suite’s revenue and oversees the execution of ERP, CRM and BI projects for customers across a broad range of industries. Steve combines his expertise in MS Dynamics GP, CRM and other Microsoft products with a strong foundation in accounting and business to identify gaps and streamline customers’ processes. Prior to co-founding SMB Suite, Steve was previously Corporate Controller for MEHLE Behr and, prior to that, Audit Senior for Ernst & Young. Steve holds a Bachelor of Business Administration degree from the University of Texas at Arlington.

Jeremy is responsible for SMB Suite’s technology vision, strategy and implementation and is the architect of the Company’s Dynamics Cloud Platform. Highly adept in every facet of managed services, ERP systems and e-commerce platforms, Jeremy’s expertise spans the implementation and support of business and financial software solutions, as well as the customization and integration of SMB Suite’s cloud ERP technology stack. He holds numerous Microsoft and industry-related certifications, and was primarily responsible for designing the Company’s progressive business services platform in the early days of the Cloud. Prior to SMB Suite, Jeremy served as the financial analyst, systems administrator, and information systems liaison for a $2 billion financial services corporation.

Monty is responsible for SMB Suite’s day-to-day operation and, most importantly, its customers. As a leader, motivator and mentor, Monty creates loyal high performance teams willing to “walk through walls” to accomplish their goals. Prior to SMB Suite, Monty served as President of The Bradshaw Group (TBG), a global distributor, manufacturer, and repair facility for digital printers. In this role, he was the Company’s ambassador to its most important domestic, European and Latin American customers and TBG achieved a best-in-class Net Promoter Score of 74 for its superb customer satisfaction. Prior to TBG, Monty served as the General Manager of Sam’s Clubs three highest grossing U.S. stores and was named Regional Operator of the Year in 1999. Monty holds a BBA in Marketing from Texas Tech University and is an active member of Business Navigators. He has been active in Vistage International, Executives in Action, the Dallas/Fort Worth Retail Executives Association, as well as, A.P.I.C.S., the leading professional association for supply chain and operations management. Monty also volunteers with Hunger Busters and ManeGait, a therapeutic horsemanship organization.

David is a proven financial and information technology professional with expertise in providing business accounting software and computing solutions. He began his career by starting and managing a successful independent consulting practice for several years. He then launched the local systems consulting unit of Ernst & Young’s Entrepreneurial Services Group, leading the office into the hi-tech consulting arena. After successfully developing the unit for Ernst & Young, David founded NextCorp (which became SMB Suite in 2013) to serve the business software needs of clients throughout the US. David has made SMB Suite one of the best cloud ERP providers in the industry. In addition to being a successful entrepreneur and leader, he is a software and technology specialist, holding certifications in various Microsoft and other technologies.