Dynamics GP for Payables: Q&A

Dynamics GP for Payables: Q&A

1) Is there an easier way to apply credit memos to invoices?  ANSWER:  Yes, and now. If you have multiple credit memos to apply to a vendor, and you do not care which invoices they are applied to, the fastest way is to use the auto-apply feature.  Best practice would be to apply the credit memo to the invoice at the time you enter the CM.  GP gives you that option.  If you have multiple credit memos to apply to a single invoice, you can do so, but must apply them one at a time.  This does not seem quick, but you can scroll thru the CM’s in the apply transaction window and it’s just a matter of checking the invoice for that credit memo.  It also does not have to be the same invoice.  You can enter several credits and then go to the Apply Payables Documents feature and just apply your credits as you scroll through the listing.  The documentation will walk you through how to do this. 

2) Address changes – can one check be cut no matter what remit address is on the invoice?  ANSWER:  No.  You will have to update the older invoices to reflect the new remit address.  GP allows this through the Edit Transaction Information option under Transactions.  I have also attached a document that will walk you through how to do this.  So for example:  If you have older invoices not yet paid, and your vendor has changed their remit to address, you would need to go into those older, open invoices and change the remit address ID to the new remit address, provided you have set it up in the system.  Only then will you be able to cut a check for all invoices for the vendor.

3) Tax Schedules in GP?  ANSWER:  Tax schedules in payables allows GP to calculate state taxes on purchases in your system. 

4)  Distribution reference in the GL Distribution fields – can this default?  ANSWER:  Yes – but this would be a windows customization to create.  We can create a customization in the window that would pull from another field where you are entering a description for that invoice.  For example, the description field in the Transaction Entry Window.  The customization could pull the description from that field into the GL account distribution description field. 

5) Can partial payments be entered against an invoice? ANSWER:  Yes. 

6) Can I put a hold on a specific invoice? ANSWER:  YES!!  You can put a hold on individual invoices and they will then not be selected in the check payment process. 


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Steve’s been with SMB Suite since 1998 and has been involved with nearly every aspects of the Company’s business as a strategist, professional services executive, cloud solutions architect, and senior consultant. In his current role, Steve is responsible for SMB Suite’s revenue and oversees the execution of ERP, CRM and BI projects for customers across a broad range of industries. Steve combines his expertise in MS Dynamics GP, CRM and other Microsoft products with a strong foundation in accounting and business to identify gaps and streamline customers’ processes. Prior to co-founding SMB Suite, Steve was previously Corporate Controller for MEHLE Behr and, prior to that, Audit Senior for Ernst & Young. Steve holds a Bachelor of Business Administration degree from the University of Texas at Arlington.

Jeremy is responsible for SMB Suite’s technology vision, strategy and implementation and is the architect of the Company’s Dynamics Cloud Platform. Highly adept in every facet of managed services, ERP systems and e-commerce platforms, Jeremy’s expertise spans the implementation and support of business and financial software solutions, as well as the customization and integration of SMB Suite’s cloud ERP technology stack. He holds numerous Microsoft and industry-related certifications, and was primarily responsible for designing the Company’s progressive business services platform in the early days of the Cloud. Prior to SMB Suite, Jeremy served as the financial analyst, systems administrator, and information systems liaison for a $2 billion financial services corporation.

Monty is responsible for SMB Suite’s day-to-day operation and, most importantly, its customers. As a leader, motivator and mentor, Monty creates loyal high performance teams willing to “walk through walls” to accomplish their goals. Prior to SMB Suite, Monty served as President of The Bradshaw Group (TBG), a global distributor, manufacturer, and repair facility for digital printers. In this role, he was the Company’s ambassador to its most important domestic, European and Latin American customers and TBG achieved a best-in-class Net Promoter Score of 74 for its superb customer satisfaction. Prior to TBG, Monty served as the General Manager of Sam’s Clubs three highest grossing U.S. stores and was named Regional Operator of the Year in 1999. Monty holds a BBA in Marketing from Texas Tech University and is an active member of Business Navigators. He has been active in Vistage International, Executives in Action, the Dallas/Fort Worth Retail Executives Association, as well as, A.P.I.C.S., the leading professional association for supply chain and operations management. Monty also volunteers with Hunger Busters and ManeGait, a therapeutic horsemanship organization.

David is a proven financial and information technology professional with expertise in providing business accounting software and computing solutions. He began his career by starting and managing a successful independent consulting practice for several years. He then launched the local systems consulting unit of Ernst & Young’s Entrepreneurial Services Group, leading the office into the hi-tech consulting arena. After successfully developing the unit for Ernst & Young, David founded NextCorp (which became SMB Suite in 2013) to serve the business software needs of clients throughout the US. David has made SMB Suite one of the best cloud ERP providers in the industry. In addition to being a successful entrepreneur and leader, he is a software and technology specialist, holding certifications in various Microsoft and other technologies.