Author: SMB Suite

Microsoft Dynamics GP Safe Pay

Safe Pay

In a world where identity fraud is at an all time peak, safety and security has become of the utmost importanceto your business. Complement and advance your Bank Reconciliation module with the Safe PAy (also referred to as Positive Pay) functionality. The Safe Pay software functionality in Microsoft Dynamics Gp provides users the capabilities to utilize their individual bank’s Positive Pay service. The Safe Pay functionality can generate electronic files of checks and voids in a format that is then transmitted to your bank allowing them to read the data and compare them to clearing checks before the chekc is set for payment thus diminishing the number of fraudulent checks. With Safe Pay solutions in Microsoft Dynamics GP you can reat assured that all accounting steps to keep your checks, writtenor voided, are safe, secure and in your control.

Features and Benefits

  • Automation

automatically exports a list of all checks written or voided each day to the bank of choice.

  • Exports

Continue to benefit from other Microsoft Dynamics GP check-writing modules as all information is easily integrated between modules.

  • Alerts

Alerts will be sent from banks if there is anything out of the normal such as a recieved check differing from a written check.

Hot Off the Press! SMB Suite is Recognized as Top 50 Most Promising Microsoft Dynamics Solution Providers!

An apt coinage for the ‘dynamism’ it ushers into IT realm, Microsoft Dynamics is today positioned as an integral facet of enterprise business operations worldwide. The software’s palette of easy-to-use functionalities for business flourishment continues to be a magic mix for companies to gain business insights with real-time information and collaboration. From customer relationship management (CRM) to enterprise resource planning (ERP), and from supply chain management to business intelligence and reporting, the suite of Microsoft Dynamics applications enables organizations to effectively manage their end-to-end business processes and boost productivity.

Taking Control of Your Business

Control. It’s a pesky term, with many definitions.

To some, it connotes management discipline and a process that leads to improvements. To some, the word is defined as a restraint or limitation. While many view the term as indication of power or influence. Which one is right in the context of business?

We submit that all are equally applicable to the small and medium business. As a business owner, you need to ensure that you are able to control your business – especially in uncertain times. Being able to grow revenues, increase profits, bring new products/services to market, and beat the competition requires that you understand your business, products, customers, suppliers, and markets. Yet, all are quickly changing all the time.

To help you gain or retain control of your business, we’ve identified eight areas that you must pay attention to and get ahead of:

Seven Signs You Have Outgrown QuickBooks

Here are seven signs you may want to consider a more robust system to manage your business on:

1. Experiencing Data and Record Size Limitations

QuickBooks does have data and record size limitations that may become a problem for fast growing companies. As a company begins to reach the limitations there is also potential for the data to become corrupted. This may make it more difficult and costly to move the data to another system.

2. Reporting is Not Meeting Your Company’s Needs

As companies grow, so does the need for sophistication and better reporting. The ability to build new reports is limited in QuickBooks. Many companies find that reporting tool options for QuickBooks are not meeting their needs when compared to robust accounting systems such as Microsoft Dynamics GP.

3. Incomplete Audit Trails

Accountants and business owners like their financial information to be comprehensive and well-documented. QuickBooks does provide some levels of audit trails, depending on the version, but there are some circumstances where financial information can be changed without the proper historical audit trails.  The lack of true accounting compliance could leave a company vulnerable to inaccurate records and possible loss of revenue.

35 Questions Every CFO Needs To Ask About ERP Software In the Cloud

Cloud Definitions

Let’s get started with the basics. One size doesn’t fit all and fortunately the cloud offers a variety of options that can support your organizational drivers. Cloud models work together, so you can use the right models for different applications in your organization

1. What is cloud computing? At the basic level, “the cloud” or “cloud computing” refers to the method of delivering software, from e-mail to accounting to customer relationship management, to users via the Internet.  Public cloud refers to infrastructure comprised of multi-tenant servers. With private cloud services, servers are dedicated to one organization. The term hybrid cloud refers to the combination of public cloud, private cloud or on premises infrastructure services.   

2. What is IaaS, Infrastructure as a service? Users run all their own applications, including operating systems, storage and backup on a cloud provider’s infrastructure. The cloud vendor does not supply any operating system license or support, only hardware and connectivity. 

 3. What is PaaS, Platform as a Service? Users access purchased or internally developed applications that are housed on the cloud provider’s infrastructure with provider managing the operating system, storage, hardware, and networking. The cloud vendor provides the additional layer of operating system and supporting services, to allow the users to focus on supporting their custom or purchased business operating applications.  

4. What is hosting? The term hosting “hosting” or “hosted” is commonly associated with ERP and LOB software. In addition to the hardware and operating systems, the cloud provider houses and manages the installation, upgrades and user configurations for the ERP application. The ERP application licenses may either be subscribed to or owned.

5.  What is SaaS, Software as a Service? Users subscribe or rent access to the software application functionality over the internet. The software publisher delivers the application to many customers, storing customer application related data on public cloud servers. Also commonly referred to as “on demand.”

What’s New in Microsoft Dynamics GP 2016

Microsoft Dynamics GP 2016

System-wide changes

Web Client enhancements

Ability to scan multiple pages

Word templates for batch approval workflow

Workflow condition mangement

Workflow reassignment notifications

Configurable OData Service points added

OData Service deployment enhancements

Business Intelligence enhancements

Import and export SmartLists from SmartList Designer

Export numbers to Excel, formatted as numbers

Power BI reports can be added to home pages

Create SmartList from the Favorite using SmartList Designer

10 Steps to Avoiding Small Business Insanity

Creating new outcome and opportunity.

Insanity is defined as, “doing the same thing over and over again but expecting different results. “If this holds true, then there are some logical steps that SMBs can take to avoid insanity. Because of their daunting nature, SMBs often ignore business challenges and continue to conduct business in the same manner as they always have. Partaking in this behavior is strangely similar to the definition of insanity. So, consider the following steps… and keep from joining the ranks of the SMB insane:

Steve’s been with SMB Suite since 1998 and has been involved with nearly every aspects of the Company’s business as a strategist, professional services executive, cloud solutions architect, and senior consultant. In his current role, Steve is responsible for SMB Suite’s revenue and oversees the execution of ERP, CRM and BI projects for customers across a broad range of industries. Steve combines his expertise in MS Dynamics GP, CRM and other Microsoft products with a strong foundation in accounting and business to identify gaps and streamline customers’ processes. Prior to co-founding SMB Suite, Steve was previously Corporate Controller for MEHLE Behr and, prior to that, Audit Senior for Ernst & Young. Steve holds a Bachelor of Business Administration degree from the University of Texas at Arlington.

Jeremy is responsible for SMB Suite’s technology vision, strategy and implementation and is the architect of the Company’s Dynamics Cloud Platform. Highly adept in every facet of managed services, ERP systems and e-commerce platforms, Jeremy’s expertise spans the implementation and support of business and financial software solutions, as well as the customization and integration of SMB Suite’s cloud ERP technology stack. He holds numerous Microsoft and industry-related certifications, and was primarily responsible for designing the Company’s progressive business services platform in the early days of the Cloud. Prior to SMB Suite, Jeremy served as the financial analyst, systems administrator, and information systems liaison for a $2 billion financial services corporation.

Monty is responsible for SMB Suite’s day-to-day operation and, most importantly, its customers. As a leader, motivator and mentor, Monty creates loyal high performance teams willing to “walk through walls” to accomplish their goals. Prior to SMB Suite, Monty served as President of The Bradshaw Group (TBG), a global distributor, manufacturer, and repair facility for digital printers. In this role, he was the Company’s ambassador to its most important domestic, European and Latin American customers and TBG achieved a best-in-class Net Promoter Score of 74 for its superb customer satisfaction. Prior to TBG, Monty served as the General Manager of Sam’s Clubs three highest grossing U.S. stores and was named Regional Operator of the Year in 1999. Monty holds a BBA in Marketing from Texas Tech University and is an active member of Business Navigators. He has been active in Vistage International, Executives in Action, the Dallas/Fort Worth Retail Executives Association, as well as, A.P.I.C.S., the leading professional association for supply chain and operations management. Monty also volunteers with Hunger Busters and ManeGait, a therapeutic horsemanship organization.

David is a proven financial and information technology professional with expertise in providing business accounting software and computing solutions. He began his career by starting and managing a successful independent consulting practice for several years. He then launched the local systems consulting unit of Ernst & Young’s Entrepreneurial Services Group, leading the office into the hi-tech consulting arena. After successfully developing the unit for Ernst & Young, David founded NextCorp (which became SMB Suite in 2013) to serve the business software needs of clients throughout the US. David has made SMB Suite one of the best cloud ERP providers in the industry. In addition to being a successful entrepreneur and leader, he is a software and technology specialist, holding certifications in various Microsoft and other technologies.